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Roma Systems – New Reporting Engine

Whether you’re a contract cleaning company, a homecare business or any other business with a remote workforce, having an IT solution that delivers as much as possible in the way of automating tasks is imperative.
In a bid to ensure Roma continues to improve, we have installed a brand new reporting engine, to allow you to report on deliverables, KPI’s and finance!
All of this is built in to the Management system that is available to our clients from just £1.50 per cleaner per month!
Get in touch to find out more about how we can save you time and money!

How Roma can help you!

In the fast paced world of business, the ability to be as efficient as possible will vastly improve your chances of success, either in starting up, or improving your business.
So how can we help you be more efficient…our workforce management system brings as much of your office administration into one place, in an intuitive, cloud based and cost effective system.
Our clients are saving upwards of 70% of admin time, over businesses who complete these tasks manually and on paper.
The system is set in 3 parts Scheduling, Monitoring & Financials.


Our automated scheduling system allows you to schedule your staff to clients, and only have to amend schedules if anything changes.
You will go from having to change schedules every day/week, to only having to enter sickness and holidays, and then allowing the system to do it for you.


The monitoring system affords you the ability to know where your staff are at all times of their shift. We have the option to use a number of monitoring systems. Firstly, Landline Electronic Call Monitoring, where a landline on site is used to log staff in and out. Each staff member uses their mobile number as their PIN and this logs them in and out based on the number they dial from…easy to use and fail safe!
Then we have our smartphone app. Using an android or iPhone application, our system allows remote staff to view their rotas, message the office, and log in and out of shifts using GPS.
The app links with our system to check that staff are actually onsite, for the time that they’re meant to be there. Once the staff are logging in and out, it allows you to use the information as an electronic time-sheet, removing the need for checking and authorisation.


The system then utilises the data to run your payroll and invoicing with the click of a button. Simply set the date periods, then run and the system will give you an exportable file to import to your accounting software/company.
All of these tasks usually equate to 2 to 3 days of an admin persons working week, and can be completed in a matter of minutes with Roma Systems.
By drastically reducing these administrative tasks your admin team can spend time working to win more business, streamline other processes and ultimately make the business more of a success.

If you’d like to see how we do all of this, get in touch!

What is Workforce Management?

Workforce Management are a series of processes utilised to help in the management of your staff. Whether field based staff or office based staff there are numerous software systems available to help you manage them.
These systems can include HR management systems that allow you to manage staff training, qualifications and holidays. There are others that focus on the financial aspect i.e. payroll and absence management.
Roma Systems manages both of these functions and more. Utilising electronic data capture from a mobile application your staff can provide you with information relating to shift times, service delivery, location and more.
Our management portal will allow your admin staff to manage staff, qualifications, rotas, auto-schedule, payroll, invoicing and even allows access for clients on a portal where they can see their rotas, services delivered, invoices and other reports.
Do you need this? If your business has staff that are field based and you find it difficult managing them, or you’re wanting to grow and be as efficient as possible…then yes.
Using a solution like ours allows you to save upto 80% of your admin time, using the latest technology’s and cloud based solutions you can do this from anywhere. Meaning that you will get a Return on Investment by using Roma Systems.

Roma Systems – the Beginning

With a background of a specialist cleaning company, and the knowledge of cloud based technologies, Lee Taylor and a team of developers have created an affordable, intuitive and cloud based workforce management system for any business with remote staff.
Not just cleaning or care, but this can be utilised for temporary recruitment, maintenance and engineering and much more.
Our business structure allows us to keep overheads low, meaning that we can pass these savings to our clients!
Get in touch to find out more about how we can save you time and money!